Donna McGeorge (pictured below) is a speaker and mentor who helps people make their work work. McGeorge is also author of The 25-Minute Meeting: Half the Time, Double the Impact. In her latest guest post for B&T, McGeorge offers her tips on avoiding every workers’ hell- the pointless meeting…
We all complain about having to attend too many meetings. We wonder why we are at the meeting, in a cast of thousands, wading through dozens of boring reports that may or may not have an impact on our work.
This is not about inviting everyone you know in your team who might have a vague interest in your purpose for the meeting, but carefully considering the minimum number of key people you need.
When you have the wrong type or number of people in a meeting you will get diminishing levels of return. Basically, the more people you involve, then the more complicated things become.
If all else fails, then heed this advice from Amazon CEO Jeff Bezos, who suggests we operate meetings according to the two-pizza rule. If you can’t feed all the participants with two pizzas, there are too many people there.
So who gets to come? Here are five questions you need to ask to make sure you have the right people in a meeting:
1: What is their role in the meeting?
When it comes to roles, you need to be clear yourself what a person’s purpose is in the meeting. Then let people know their roles and what’s expected from them.
Are they facilitating, providing information, receiving information, making a decision, taking notes?
If you are clear on what you need from people, and then you give them a chance to prepare, everyone has a better experience.
2: Who are the key decision makers for the issues involved?
There’s nothing worse than having to have another meeting because the right people weren’t there in the first place!
If this is a meeting that requires a decision to be made, then make sure you have those in the room that are empowered directly, or by proxy, to make that call.
5: How will they give and get value?
We want people who have the right information for the topic at hand, or need the information on the topic at hand.
These are the people that have what we need to move a discussion in the right direction. They will give critical value from their time in this meeting and ask the right questions.
4: Who has a stake in or commitment to the issues being discussed?
For this, we can steal a tool from the world of project management called stakeholder mapping. Generally, when conducting a stakeholder analysis, project managers look at interest and influence when it comes to how we engage stakeholders and how much information they should get (or not) and whether they should be at meetings (or not).
If you don’t invite the right people at the right time, they can later become blockers if they feel they were not adequately engaged.
5: Will their life/job be better as a result of being at this meeting?
Often people say that their life/job is WORSE because of the number of meetings they attend.
This question asks you to consider the true return on investment. Everyone involved in the meeting should walk away thinking that it was a good use of their time. The converse question you could ask here is “Will their life/job go on unimpacted if they don’t attend the meeting.?”
Be picky about who you invite and why. Imagine you are paying (out of your own pocket or budget) all attendees a fee for showing up. Make sure you (and they) get the best value for money.
Please login with linkedin to commentDonna McGeorge
me&u, Australia’s first and leading mobile ordering and payment platform, has appointed Clementine Churchill as Head of Marketing as they continue to drive rapid growth and expansion in Australia and new international markets. A highly experienced marketing leader and recognised industry thought leader, Churchill joins me&u from My Muscle Chef, one of Australia’s top rated […]
MILO is on the search for Australia’s best made MILO, calling on fans to share their creations for the chance to win #TheMILOCup, via Ogilvy Sydney. This integrated campaign follows on from the success of last year’s ‘Hot v Cold’ campaign, which encouraged Aussies to settle the debate on whether MILO is best enjoyed hot […]
New research from Getty Images, a world leader in visual communications, has found that LGBTQ+ representation in ANZ remains low and stereotypical. It’s 2021 – this needs to change – especially in marketing and advertising. In partnership with GLAAD, the LGBTQ+ media advocacy organisation, Getty Images has launched a full-spectrum Guidebook in direct response to […]
Natural historian Sir David Attenborough is one of the most commanding and respected storytellers in the world and now the iconic series, David Attenborough Life Stories, is available on LiSTNR as part of SCA’s recently announced partnership with the BBC. David Attenborough Life Stories is a series of talks on the natural histories of creatures and […]
Menulog has doubled down on its marketing support for restaurant partners, with the promotion of Senior Marketing Manager, Rami Tamer, to a newly created role of ‘Head of Partner Marketing’, as well as the promotion of former-Blue 449 Performance Manager, Jaryd Buggins. In the new Head of Partner Marketing role, Rami will lead a team […]
ARN has announced Barry Drinkwater will be handing over his content director reins at 97.3FM and 4KQ to respected radio executive, Alisson Longhurst. Drinkwater has had a stellar career in radio spanning more than four decades, and was acknowledged as one of Australia’s Top 20 Content Directors by Radio Today in 2020. He began his radio career […]
Australia’s largest social enterprise is turning 25. On the anniversary of Australia’s first Big Issue magazine being sold on the steps of Melbourne’s Flinders Street Station in June 1996, Town Square has created a campaign to mark the occasion. 25 Years Big is a celebratory statement of pride, rendered in the iconic Big Issue logo […]
The Australian commercial radio industry has joined a global working group of broadcasters, carmakers and tech experts collaborating on the innovation of radio in Android Automotive. Android Automotive is Google’s infotainment operating system which is being built into new connected cars. Industry body Commercial Radio Australia is part of the working group, led by the […]
For the third consecutive year, Triple M’s No Talk Day will return on Thursday July 1 to raise awareness around men’s mental health and encourage courageous conversations on Triple M’s 45 stations across the country with support from partner Beyond Blue. From 6:00am – 6:00pm on July 1, Triple M is encouraging listeners to clear […]
Consumer shifts in how and where people buy products evolved significantly during the COVID-19 pandemic, creating new opportunities for retailers to use new channels, fulfilment strategies and payment options, according to the results of a new survey out today from BigCommerce and PayPal. While a majority of the 3,000 consumers surveyed from the United States, United Kingdom […]
Here is EVERYTHING you need to know about contextual advertising bar the curling wand and the hot pink leg warmers.
The brainchild of co-founders Gina Williams-Folau (main photo) and Greer Bland, the talent agency Liquorice was born out of a desire to make things easier for brand managers. Liquorice offers social talent for brands wanting to hit the sweet spot with Kiwi audiences. Launching with a roster of big names on board including Millie Elder-Holmes, Athena […]