Tech Security Tips For Risk Takers Like You

Tech Security Tips For Risk Takers Like You
SHARE
THIS



Tech industry veteran, Kevin Mackin explores how to stay safe in a world of risk.

Creative professionals typically bring in their own tablets and phones to help them be more productive, both at work and remotely.

For example, accessing corporate files from home, reviewing a colleague’s reports on the train, or signing off documents on the go.

But despite productivity gains, allowing the use of personal mobile devices can put your organisation’s information and IT processes at risk.

Bring Your Own Danger

Security concerns are the main issue when the personal non-secure consumer devices operate in a business environment.

One of the biggest risks is someone losing or misplacing their device, for example in a restaurant after lunch with a client. Imagine losing a tablet that has a new advertising brief, an important presentation, or the latest SEO strategy. What would happen if a competitor, a client, or the press got their hands on it?

Furthermore, it’s not just the information stored on the device that can be accessed, but also potentially everything on the corporate network, courtesy of apps on the device.

You don’t want to be tomorrow’s headline, and be forever known as the agency that lost all of its client data. Your reputation would be trashed overnight.

So how can you protect information downloaded or shared on highly portable devices?

Malware infected apps

People also bring the apps installed on their devices into the workplace. These consumer grade apps and services could easily be malware infected. Whether that’s using the latest photo or mobile file sharing app, the security typically isn’t up to scratch in a business environment. Consumer apps are just not designed for the rigours of professional use.

Also, unknown to the user, many free mobile applications collect information from the device, such as a contact list. Many services also ask for permission to access device resources. Most people are sloppy and don’t read what they’re agreeing to when they install apps, so it’s likely that workers have installed apps that are susceptible to control by third parties who can access your organisation’s valuable data.

Cloud-based storage services

Many of these services, such as popular file sharing apps, are cloud based. This means information is often stored in the cloud, outside your control.

The advertising and marketing industries are prolific users of cloud file services, and this will only increase.

But when consumer grade cloud solutions are used it puts your business at risk. You don’t have full control of how your information and data is being shared, managed or stored.

It’s important that cloud based file sharing services are designed specifically for businesses. This means you, not some third party, have control over your information. You can set authorisation levels to grant different levels of access to specific files, determine how people access them, and importantly, who is allowed to receive them. You can also track individual files, for example after sharing with a colleague or a client.

Scrutinise cloud services regularly

When you hear about a recommended app or read about a new online service, look at how it will not only support workplace efficiency but also meet your obligations as a business partner and supplier. In Australia, the Australian Privacy Principles apply and provide specific protections for personally identifiable information. It is the responsibility of all businesses in Australia to meet and maintain their compliance with these guidelines.

Create a successful BYOD policy

  • Sounds too easy, but insist all employees and managers use a PIN code to lock their devices.
  • All workers must register every personal device they bring into the workplace, as well as all apps and services on that device.
  • Both devices and apps must conform to minimum security requirements. Approval needs to be given for each new app and service.
  • Do the research yourself, or find external expert IT advice to find quality apps and services, and then train employees how to apply security and privacy settings.
  • Don’t make exceptions for senior managers, as they typically have access to more sensitive information.
  • Workers need to understand and agree that their device will be remotely wiped if it gets lost or stolen. So any personal data, such as family photos or personal contact lists will also be deleted along with corporate data stored on the device.

In the last 14 years Kevin Mackin been tasked with establishing the APAC operations for WebEx (now Cisco), Coremetrics (now IBM) and most recently for Hightail (YouSendIt). Kevin’s marketing and business nous does not come at the expense of his passion to one day become a pirate.

Please login with linkedin to comment

ABC Partnership

Latest News

Nine Announces Judging Panel For State Of Originality
  • Marketing

Nine Announces Judging Panel For State Of Originality

Nine has named the judging panel for its much-anticipated State of Originality, Australia’s richest advertising award, aimed at making State of Origin the equivalent of Australia’s Super Bowl in advertising terms. Announced at Nine’s Upfront last September, the winning campaign will take home much more than a trophy – there’s $1 million in advertising inventory […]

British Supermarket Begins Court Case Over Copycat Caterpillar Cake
  • Marketing
  • Media

British Supermarket Begins Court Case Over Copycat Caterpillar Cake

British supermarket Marks & Spencer has taken an intellectual property claim against fellow supermarket ALDI over the latter’s Cuthbert The Caterpillar Cake, which they allege is too similar to their own iconic Colin The Caterpillar Cake. Colin the Caterpillar (pictured above) has been a staple of birthday parties across the UK since 1990, when the […]

by B&T Magazine

B&T Magazine
DDB Sydney Unveils Australian Red Cross’ First Brand Campaign In Almost A Decade
  • Campaigns

DDB Sydney Unveils Australian Red Cross’ First Brand Campaign In Almost A Decade

We all felt helpless in the face of 2020’s constant barrage of disasters and catastrophes. And 2021 hasn’t let up either. Last year, Australian Red Cross experienced its biggest demand since World War II, so it has responded with a new brand campaign bringing attention to this overwhelming feeling and highlighting its 106-year track record […]

“Food Is A Way Of Answering Emotional Questions In Ourselves”: The Masterchef Judges On Season 13
  • Media

“Food Is A Way Of Answering Emotional Questions In Ourselves”: The Masterchef Judges On Season 13

As Master Chef prepares to launch back onto screens on Monday 19th April, B&T had the opportunity to speak to the show’s hosts, food critic Melissa Leong and chefs Jock Zonfrillo and Andy Allan, who won the show’s fourth season. The three judges first appeared on last year’s Masterchef: Back To Win, which saw returning contestants […]

by B&T Magazine

B&T Magazine
Which 50? Has The Datafication Of Advertising Finally Killed Off Adland’s Favourite Slogan?
  • Partner Content
  • Technology

Which 50? Has The Datafication Of Advertising Finally Killed Off Adland’s Favourite Slogan?

Undoubtedly one of the most overused slogans in marketing’s and advertising’s history is John Wanamaker’s iconic “half the money I spend on advertising is wasted; the trouble is I don’t know which half”. And it’s a credit to the quip’s longevity that last year the line celebrated a real milestone – its 100th birthday. But […]

Partner Content

by B&T Magazine

B&T Magazine
Leadership, Humanity, Technology – The Sweet Spot
  • Media
  • Technology

Leadership, Humanity, Technology – The Sweet Spot

The SingularityU Australia Executive Program will take place this may, celebrating leadership at the intersection of the values of humanity and the value of technology. The Elon Musks, Apples and Xeros of the world are taking risks for humanity and creating new  technologies that streamline and beautify business operations. They simplify life by providing basic […]

by B&T Magazine

B&T Magazine
OMD Alumnus Launches Specialist Media Agency For The Franchise Sector; TFM Digital
  • Marketing

OMD Alumnus Launches Specialist Media Agency For The Franchise Sector; TFM Digital

Brisbane media professional and former OMD Australia Account Director Taylor Fielding (pictured) has officially launched TFM Digital. TFM Digital is a specialist media agency based in Newstead which primarily provides media buying services, and strategy development, to businesses chiefly, but not exclusively, within the franchise sector. Prior to the launch of TFM Digital, Fielding spent […]

FutureFeed Appoints Five By Five For Global Launch
  • Media

FutureFeed Appoints Five By Five For Global Launch

Launch marketing specialists Five by Five Global have been appointed by FutureFeed to develop their brand, international certification trademark and go to market strategy. The innovative livestock feed ingredient developed by CSIRO, Meat and Livestock Australian and James Cook University uses a specific genus of seaweed, Asparagopsis, which significantly reduces methane emissions in ruminant livestock. […]

SKMG’s Andrew Knowles Snares B&T’s 30 Under 30 For PR
  • Marketing

SKMG’s Andrew Knowles Snares B&T’s 30 Under 30 For PR

Andrew Knowles, partner and co-founder of the corporate communications consultancy Shoebridge Knowles Media Group (SKMG), has won the PR category in the 2021 B&T 30 Under 30 Awards. Knowles received the award at a ceremony in Sydney last night, claiming victory in a highly competitive field that included leading executives from some of Australia’s biggest […]